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College of Engineering

Department of Mechanical and Aerospace Engineering

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Administrative Services

Administrative Services provides building, fiscal, human resources, and other various support services to departmental faculty, staff, and students. Administrative Services is comprised of six staff members (see Staff). Please see below for related forms*, policies, and other information (listed in alphabetical order within category).   

*All procurement/fiscal forms and nearly all HR forms can be filled in electronically and printed out. Please use this capability whenever possible to facilitate ease and speed of processing as well as improve accuracy.

Conference Room Scheduling

Calendars and Availability:  E238     E339     E435     E439     E525    W190     W494
Calendars and Availability:  BO328
E100 Scott Lab "Rockow Conference Center":  Calendar/Availability    
 
Reservation Form/Policy for E100 and E525.

Instructional Computer Labs Available for Reservation

The following 4 MAE instructional computer labs can be reserved for MAE classes.  Current schedules and availability:

Human Resources

Staff Out of Office Calendar
Employee Self Service - View and update personal information (including contact information), sign up for direct deposit, view paystubs, review and edit your W-4, manage or view your benefit information.
Hiring Process for Students
Hiring Process for Post Doctoral Researchers
Application for Leave (vacation, sick time, etc.)
Office of Human Resources | Benefits | Forms | Policies
Payroll Calendar
Student Health Insurance Program
Transfer/Terminate Form

Procurement/Fiscal

Meals and Alcohol:  Form | Additional Guidance
Travel

Other


Administrative Services Staff Responsibilities

Elizabeth Cumpston, HR/Fiscal Administrator - oversees Administrative Services staff and operations; manages budgets, forecasting, financial reporting, addresses administrative issues/problems; reviews/approves all fiscal and human resources transactions; responds to audit inquiries; provides some grants management support to faculty.

Tim Ruffing, Building Services Coordinator - manages all building operations and is the primary liason with FOD (Facilities, Operations, and Development) with respect to building systems, custodial services, maintenance, and project/renovation requests; oversees and coordinates all moves; serves as the department coordinator for UNITS, key control, and equipment.

Emily Machuga, Human Resources Generalist - manages all department HR activies for faculty, staff, and students including appointments, benefits, classification, compensation, complaints and grievances, contracts, employee relations, hiring, HRMS entry, immigrant petitions, offer letters, paid/unpaid leave, payroll, recruitment, terminations, timekeeping, training, and visa applications.

Ralph Orr, Fiscal Associate - receives and reviews all procurement requests; issues 100Ws and parking garage passes; travel requests, manages and checks out procurement cards and Blackwell cards; ensures sufficient documentation exists to support each transaction; performs reconciliation of accounts; assists faculty, staff, and students with a variety of fiscal and procurement questions/issues; serves as back-up to HR/Fiscal Associate and Office Coordinator.

Greg Slonaker, Office Coordinator - manages suite N350 front desk operations including management of student employees; manages conference room reservations including E100 Scott Lab; coordinates ME888 arrangements and other special events; maintains and orders office supplies; manages keycard access to building and labs; works on special requests and projects.