Department of Mechanical and Aerospace Engineering

Administrative Services

Administrative Services provides building, fiscal, human resources, and other various support services to departmental faculty, staff, and students. Administrative Services is comprised of six staff members (see Staff). Please see below for related forms*, policies, and other information (listed in alphabetical order within category).   

*All procurement/fiscal forms and nearly all HR forms can be filled in electronically and printed out. Please use this capability whenever possible to facilitate ease and speed of processing as well as improve accuracy.

Conference Room Scheduling

Conference Room Request Form - Can be used to reserve a conference room in Scott Lab. 

  • Small conference rooms - Ideal for groups with less than 18 people- E238, E339, E435, E439, W190, W494 Scott Lab
  • Large conference rooms - Ideal for groups with more than 18 people - E100 or E525 Scott Lab

Instructional Computer Labs Available for Reservation

The following 4 MAE instructional computer labs can be reserved for MAE classes.  Current schedules and availability:

Human Resources

Staff Out of Office Calendar
Employee Self Service View and update personal information (including contact information), sign up for direct deposit, view paystubs, review and edit your W-4, manage or view your benefit information.
Hiring Process for Students
Hiring Process for Post Doctoral Researchers
Application for Leave (vacation, sick time, etc.)
Office of Human Resources | Benefits | Forms | Policies
Payroll Calendar
Student Health Insurance Program


Meals and Alcohol:  Form | Additional Guidance

Spending OSU Money: What You Need to Know


Administrative Services Staff Responsibilities

Elizabeth Cumpston, HR/Fiscal Administrator - oversees Administrative Services staff and operations; manages budgets, forecasting, financial reporting, addresses administrative issues/problems; reviews/approves all fiscal and human resources transactions; responds to audit inquiries; provides some grants management support to faculty.

Karissa Basey, Fiscal Associate - receives, reviews, and processes procurement requests; eRequests, eTravel, and reimbursements; department HR activities for biweekly students including appointments, payroll, terminations, timekeeping, training, and visa applications; reconciliation of accounts; assists faculty, staff, and students with a variety of fiscal and procurement questions/issues.

Tim Ruffing, Building Services Coordinator - manages all building operations and is the primary liaison with FOD (Facilities, Operations, and Development) with respect to building systems, custodial services, maintenance, and project/renovation requests; oversees and coordinates all moves; serves as the department coordinator for UNITS, key control, and equipment.

Emily Machuga, Human Resources Generalist - manages all department HR activities for faculty, staff, and students including appointments, benefits, classification, compensation, complaints and grievances, contracts, employee relations, hiring, HRMS entry, immigrant petitions, offer letters, paid/unpaid leave, payroll, recruitment, terminations, timekeeping, training, and visa applications.

Ralph Orr, Fiscal Associate - receives and reviews all procurement requests; issues 100Ws and parking garage passes; travel requests, manages and checks out procurement cards and Blackwell cards; ensures sufficient documentation exists to support each transaction; performs reconciliation of accounts; assists faculty, staff, and students with a variety of fiscal and procurement questions/issues; serves as back-up to HR/Fiscal Associate and Office Coordinator.

Greg Slonaker, Office Coordinator - manages suite N350 front desk operations including management of student employees; manages conference room reservations including E100 Scott Lab; coordinates ME888 arrangements and other special events; maintains and orders office supplies; manages keycard access to building and labs; works on special requests and projects.